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E-Signature

The signature isn't the finish line.
It's the start line.

Built-in e-signature powered by DocuSign's proven signing engine and hosted on 100% European infrastructure. Simple and Advanced electronic signatures under EU eIDAS - covering everything from internal approvals to legally binding vendor and customer agreements.

Every agreement signed inside Vendortell is instantly structured, connected to its vendor record, and available to finance, procurement, and commercial teams. No re-upload. No re-processing. No handoff between the signature tool and the system that manages what was signed.

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The Problem

Signatures happen
- then data disappears

Most companies treat e-signature as the finish line. The document is signed in DocuSign, Adobe Sign, or a similar tool. It gets emailed to procurement, finance, and the vendor. Someone downloads the PDF. Someone else uploads it to a shared drive. A third person types metadata into a spreadsheet.

By the time the signed agreement reaches the systems that need it, days or weeks have passed. The rebate clause everyone negotiated isn't tracked yet. The renewal date isn't in anyone's calendar. The volume threshold isn't monitored. The contract is signed - but the value it was supposed to create hasn't started yet.

Meanwhile the e-signature tool sits as a separate license, with its own audit trail, its own user list, and its own invoice. It captures signatures. It doesn't activate contracts.

The gap between signing and using is where value leaks - and where most companies still live.
The Solution - how it works

Signature that activates the contract

Vendortell's built-in e-signature isn't a separate tool bolted onto the platform. Powered by DocuSign's signing engine on 100% European infrastructure, it's the moment the contract data goes live. Send for signature from inside Vendortell, and the signed agreement is already structured, connected, and ready to work the second the last signer clicks approve.
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One envelope pool.
Unlimited senders.

Buy one pack of envelopes and let the whole company use them. Sales, procurement, finance, legal, HR - every user who can send a contract from Vendortell can send for signature. No per-user license, no per-envelope pricing, no seat cost to reconcile. The team decides who signs what. The pool takes care of the volume.
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SES and AES
under EU eIDAS.

Vendortell supports both Simple Electronic Signatures (SES) and Advanced Electronic Signatures (AES) under the EU eIDAS regulation - covering everything from internal approvals to legally binding vendor and customer agreements. Every signature captures signer identity, email verification, timestamp, IP address, and consent record.
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DocuSign's engine,
100% European setup.

The signing engine underneath is DocuSign - the proven infrastructure trusted by more than a billion agreements globally. The Vendortell instance around it is entirely European: data residency, hosting, processing, and audit trail all in the EU. You get the world's most established signing technology without compromising European compliance requirements.
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Signature triggers
structuring - instantly.

The moment the last signer approves, Vendortell's AI reads the signed agreement end to end. Rebate percentages, volume thresholds, renewal dates, payment terms, and financial conditions are extracted and structured automatically. The signed documents are converted to structured data. No manual handoff, no re-upload, no waiting for someone to type metadata into a spreadsheet.

Key benefits of e-signature built into Vendortell

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Shared envelope pool,
zero handoff.

One envelope pack, distributed across every user in the company - no seats to buy, no per-envelope pricing to reconcile. And the moment a contract is signed, the signed PDF, the audit trail, and the structured contract data all land in the same record at the same moment. Nothing to forward, download, re-upload, or type into a spreadsheet.
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European data residency,
one audit trail.

Signer identity, timestamps, IP, and consent live with the contract itself, hosted in the EU - not in a separate signing platform your teams have to log into to prove compliance. Legal, finance, and audit see the same record, on infrastructure that meets European data protection requirements out of the box.
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Signature that
starts the work.

Renewal dates land in the calendar. Rebate clauses get tracked. Volume thresholds get monitored. Payment terms flow to finance. The contract doesn't just get signed - it starts doing what it was written to do from minute one.
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“Vendortell gives us real-time, precise financial transparency into our contracts - adding a level of speed and economic clarity that wasn’t previously possible."

Asger Simonsen
Asger Simonsen
CIO, Shoe-D-Vision

E-signature FAQ

Vendortell supports both Simple Electronic Signatures (SES) and Advanced Electronic Signatures (AES) under the EU eIDAS regulation. SES fits internal approvals and lower-risk agreements. AES is the standard for legally binding vendor and customer contracts as it uniquely identifies the signer. Vendortell does not currently offer Qualified Electronic Signatures (QES).

Yes. Both SES and AES are legally recognised across all EU member states under the eIDAS regulation. AES provides the higher evidentiary value used for commercial agreements with vendors and customers. Every signature captures signer identity, email verification, timestamp, IP address, and explicit consent, and the full audit trail is exportable for legal or compliance review.

Yes. The signing engine underneath is DocuSign - the world's most established signing infrastructure, used for more than a billion agreements globally. Vendortell wraps that engine inside a 100% European platform: data residency, hosting, processing, and audit trail all live in the EU. No contract data is stored outside Vendortell - nothing sits with DocuSign. You get proven signing technology without a separate DocuSign license and without your contract data leaving Europe.

Envelopes are pooled at the company level, not licensed per user. You buy one pack of envelopes and distribute them across as many senders as you want - sales, procurement, finance, legal, HR, whoever needs to send a contract. There is no per-seat cost for e-signature access and no per-envelope surcharge on top. Add or remove senders freely; the pool is what gets consumed.

All contract data, signed documents, and signature audit trails are stored on European infrastructure inside Vendortell. Hosting, processing, backups, and data residency all in the EU. Nothing is stored with the underlying signing engine or any other third party. This meets GDPR and European data protection requirements without extra effort from your legal or compliance team.

The signed PDF is locked and stored with the full audit trail. Vendortell's AI can now immediately read the final version and extracts key terms, dates, financial conditions, rebate percentages, volume thresholds, renewal clauses, and payment terms. The structured contract data is available to finance, procurement, and commercial teams within minutes - not days.

Yes. Add multiple signers with sequential or parallel signing order, add observers who receive a copy but don't sign, and set reminders and expiry dates per envelope. Signers get a branded email with a secure signing link - no login required.

A CLM plus DocuSign gives you a signed PDF and an audit trail in two different systems, often with data crossing outside the EU. Vendortell gives you the same proven DocuSign signing engine wrapped in a European platform - one system, one audit trail, one data residency story - and it activates the contract data at the moment of signing. The signature isn't the finish line. It's the start line.

Turn every signature
into live contract data

Take your last five signed agreements. How long between the last signature and the moment the rebate clause was actually being tracked? How long before the renewal date was in someone's calendar? How long before finance saw the payment terms?

If the answer is more than a minute, you're leaving value on the table between signing and using. Vendortell's built-in e-signature closes that gap.

See how it works with your own contracts.
Book a demo with your contracts See the full platform