What file types does the contract repository system accept?

PDF, Word, and scanned images. The AI processes each format and extracts terms automatically. Email agreements from Outlook and Gmail are captured directly without manual forwarding.

How long does AI structuring take?

A standard vendor agreement is read and structured in under three minutes. Bulk uploads of 50+ contracts are processed within a few hours. That's effective contract repository management.

How does Vendortell ensure data accuracy?

Every AI-extracted field is labeled "Created by AI click to verify." The system maintains a full audit trail of every upload, extraction, and edit. Teams verify before acting - the AI accelerates the work, it doesn't replace judgment.

Can different teams have different access levels?

Yes. Role-based access by team, business unit, and contract type. Administrators control view, edit, and export permissions per role.

How is the contract repository different from a shared drive or standard CLM?

A shared drive stores documents. A standard CLM manages workflow stages. Vendortell's repository structures the economic content of every agreement - terms, dates, financial conditions and makes them searchable, comparable, and ready to feed into incentive tracking, transaction matching, and financial calculations. It's the difference between filing a contract and using it.

Contract Performance Management

Why contract performance management matters now

Contracts have quietly become financial infrastructure. Revenue, spend, incentives, penalties, and risk are all determined by contract terms. Millions move based on what agreements say every day.

Contract data is fragmented across ERP, CRM, shared drives, and spreadsheets - no system shows the financial truth between what was agreed and what actually happens
Value and risk surface too late - after quarter-end, after the audit started, or after the deadline passed
Teams operate in silos: procurement sees vendor terms, finance sees accruals, sales sees customer commitments - nobody has the complete picture

The cost of standing still is measurable: 3-7% of margin lost to contract value leakage. WorldCC documents 19% average leakage. McKinsey estimates 3-5% value recovery potential.
Contract performance management as a discipline is new - because the technology to structure, connect, and analyze contract economics at scale hasn't existed until now.

Structure your contracts.

Upload agreements from any source. AI structures every economic term in minutes. Every clause, date, financial condition, and obligation becomes searchable and computable.

Match contracts to real transactions.

Connect contract terms to actual purchases and sales from your ERP. Verify whether what was agreed is what happened. Close the gap between the agreement and the transaction.

Track incentives and exposure continuously.

Every rebate, bonus, threshold, and financial commitment tracked in real time. Earned value, projected value, at-risk value - visible before quarter-end.

See the full financial picture.

Portfolio-level analytics showing what the contract portfolio is worth, where risk concentrates, and where optimization opportunities exist.

Optimize for the next cycle.

Benchmark contract programs. Compare terms across vendors. Consolidate volume across entities. Contract performance management compounds - each contract cycle produces better terms, tighter tracking, and more captured value than the last.

All contractual obligations under control.

No missed deadlines unless they're strategic. No overlooked auto-renewals. No expired claim windows. Every obligation tracked and every deadline monitored.

All rebates and incentives captured.

Customers report minimum 10x return on Vendortell investment through recovered value. Not through new negotiations - through capturing the value that was already negotiated but never systematically claimed.

Stronger, more qualified negotiation leverage.

Structured portfolio data means every negotiation starts from a position of knowledge - what was earned, what was missed, what terms exist across the portfolio, and where the leverage sits. Contract performance management replaces the quarterly scramble with continuous financial truth.

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Contract performance management results

"Vendortell gives us real-time, precise financial transparency into our contracts - adding a level of speed and economic clarity that wasn't previously possible." - Asger Simonsen, CIO, Shoe-D-Vision

Key outcomes across early adopters:

Contract lookups reduced from hours to seconds
Auto-renewals identified before they trigger
Previously unclaimed rebates identified and recovery initiated
Quarterly accrual preparation reduced from days to hours
Full audit trail from contract clause to settled value

What would it mean if every contract in your portfolio was performing?

Not just signed. Not just stored. Actually performing - with every incentive tracked, every threshold monitored, and every financial term verified against real transactions.
Contract performance management from Vendortell makes it possible.

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Is this a CLM?

Vendortell is Contract Performance Management with CLM built in. CLM manages the contract process: drafting, negotiation, signing. Contract performance management manages the economics: what the contract is worth, whether value is being captured, and where risk sits. Vendortell covers both - and activates the financial terms that traditional CLM was never designed to track.

Is this another IT project?

No. Most organizations are live within days. Upload contracts, the AI structures them, and you have a searchable, structured repository immediately. ERP integration adds the transaction matching layer and takes 1-4 weeks. No multi-month implementation.

Who typically uses this?

Finance, procurement, commercial, and operations teams - anyone who depends on contract data for financial decisions. Contract performance management is a cross-functional discipline because contracts affect every part of the business.

How fast can we see results?

The first value often appears during onboarding - when the AI structures your agreements and surfaces terms, deadlines, and incentives that weren't previously visible. Early adopters have identified significant unclaimed value during the initial contract upload alone.

Is this relevant if we already track rebates manually?

Especially relevant. If you're tracking manually, you already know the value is there - you just can't capture it consistently. Contract performance management automates what you're already trying to do, and surfaces the gaps your manual process misses.

Contract performance management
Turn agreements into a compounding financial advantage