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PRIVACY POLICY

 

Last Updated: September 2024

 

Introduction

Vendortell ApS (referred to as "Vendortell", "We", "Us", or "Our") is committed to safeguarding your privacy. This Privacy Policy outlines how We collect, use, disclose, and protect your personal data in compliance with applicable data protection laws, including the General Data Protection Regulation (GDPR).

Vendortell is an intelligent Vendor and Contract Management Platform designed to enhance purchasing decisions by turning enterprise data into actionable insights. This policy applies to the data collected through Vendortell’s platform and services.

Data Controller

Vendortell ApS
Vestergade 7, 2. sal,
8600 Silkeborg
Denmark
Phone: +45 2285 1085
Email: hello@vendortell.com

Vendortell is the data controller for the personal data collected via its platform and services.

Information We Collect

We may collect and process the following types of personal data:

  • Information you provide: Name, email address, phone number, job title, and company name when you register or contact us via forms on our platform.
  • Automatically collected information: IP addresses, browser type, operating system, and browsing behavior when you use our platform.
  • Contract-related information: Data related to the management of your vendor contracts, including vendor names, contract details, incentive calculations, and purchasing data.

Legal Basis for Processing

We process your personal data based on the following legal grounds:

  • Contractual necessity: To fulfill our contractual obligations to you and provide our services.
  • Legitimate interests: For improving our platform and services, monitoring usage, and protecting our platform’s security.
  • Consent: For certain activities such as marketing communications, where required.

How We Use Your Data

We may use your personal data for the following purposes:

  • To provide you access to Vendortell’s vendor and contract management platform.
  • To perform calculations related to vendor contracts, including tracking incentives, kickbacks, and discount realisation.
  • To improve our platform’s functionality and user experience.
  • To notify you of important updates regarding your vendor contracts or to provide insights and reports about your purchasing behavior.
  • To send marketing communications, if you have opted-in to receive such communications.

Cookies

We use cookies to enhance the functionality of our platform and provide you with a better user experience. These cookies may include session cookies, persistent cookies, and third-party cookies used for analytics and performance tracking.

For detailed information about the cookies We use and your options to control them, please refer to our Cookie Policy.

Sharing Your Information

We may share your data with third parties for the following purposes:

  • Service providers: To third-party vendors who help us operate the platform and deliver our services, such as cloud storage providers, IT service providers, and payment processors.
  • Legal obligations: To comply with applicable laws, regulations, or legal processes.
  • Business transfers: In the event of a merger, acquisition, or sale of all or a portion of our assets.

We do not sell or trade your personal data to third parties for marketing purposes.

Data Retention

We will retain your personal data for as long as necessary to provide our services or as required by law. Upon termination of your account or at your request, your data will be deleted, except where retention is required for legal or legitimate business purposes.

Your Rights

You have the right to:

  • Access the personal data We hold about you.
  • Request corrections or updates to your personal data.
  • Request the deletion of your personal data, subject to certain exceptions.
  • Restrict the processing of your personal data.
  • Object to the processing of your personal data.
  • Receive your personal data in a structured, commonly used format (data portability).

To exercise these rights, please contact us at hello@vendortell.com.

Limitation of Liability

Vendortell provides calculations and insights based on the data provided and processed through our platform. While we strive for accuracy, Vendortell cannot be held liable for errors or discrepancies in calculations, predictions, or insights generated by the platform. It is your responsibility to verify and validate the outputs provided by Vendortell before making business decisions based on these outputs.

Security

We implement appropriate technical and organisational measures to protect your personal data from unauthorized access, disclosure, or destruction. However, no security system is impenetrable, and We cannot guarantee the complete security of your personal data.

Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal obligations. Any changes will be posted on this page, and if significant changes occur, We will notify you via email or a notice on our platform.

Contact Us

If you have any questions or concerns about this Privacy Policy, or if you wish to exercise your data protection rights, please contact us at:

Vendortell ApS
Vestergade 7, 2. sal,
8600 Silkeborg
Denmark
Email: hello@vendortell.com